OWNER'S REPRESENTATIVE / CONSTRUCTION ADMINISTRATION

 Represent: Act for the Owner as authorized by the Contractor and Consultant. Provide an initial level of review for all items submitted to the Owner. Act as a buffer between the Owner and the details of the project to resolve low-level items. Provide recommended actions for each item. 

Contractor Selection: What type of contract will be used? Identify potential General Contractors and review qualifications. Solicit proposals / bids. Develop a bid leveling comparison to identify the best value. Assist in negotiation and contracting. 

Project Meetings: With the Owner determine which preconstruction “kick-off” meetings and what periodic meetings will be required. Attend the meetings on behalf of the Owner and ensure that meeting minutes are taken. 

Pay Application Procedures: Review the procedures in the contract documents to ensure they meet the Owner’s needs. Determine any supplemental reporting information required of the contractor. Review monthly invoices to ensure compliance with the standards. Ensure the certificate of payment is executed. 

Administrative Procedures: Monitor submittals of Requests For Information (RFI’s) and Submittals to ensure they are submitted appropriately and responded to promptly. Review RFI’s, Submittals, Samples, and other provided items to determine their anticipated effect on the project. Bring required items to the Owner’s attention. 

Change Order Requests: Monitor responses and directions given by the design team for cost implications. Require the Contractor to provide timely notification of any potential change items and track their resolution. Review and evaluate submitted change orders. Ensure the proper standards are met and provide a recommended action on each. Ensure periodic status reports are provided to the Owner. 

Schedule: Review the initial schedule provided by the Contractor. Ensure that progress is tracked. If progress starts lagging, identify the cause and require the Contractor to provide a recovery schedule with any appropriate associated costs. 

Periodic Site Visits: Make visits to the site to review the progress of the project. Take progress photos and bring any observed non-complying conditions to the attention of the Architect and Contractor for correction. The primary purpose of these visits is to confirm satisfactory progress is being made and that the Contractor is employing satisfactory quality control procedures. 

Substantial Completion & Punchlist: Assist Owner and Design Consultants in determining when the project is substantially complete. Ensure a punch-list is prepared by the Architect and Contractor. Track completion of the required items. 

Project Close-out: Verify that all permits are signed off and the Certificate of Occupancy has been or will be issued. Require issuance of Operation & Maintenance Manuals and Warrantees by the Contractor. Ensure all project records are completed.